Job Privacy Policy


RECRUITMENT

SOMFY GROUP PRIVACY POLICY

 

I. General Information

We would like to thank you for your interest in Somfy and your visit to our websites.

Somfy Pty Limited (ABN 77 003 917 244) of Unit 20, 38-46 South Street, Rydalmere NSW 2116 (Somfy), to which you are applying, is responsible for:

  • this web page for recruitment and the recruitment system, and
  • as joint Data Controller with Somfy Activités SA, is responsible for the collection of personal data from you and determines how, when, and why it collects and uses your personal data.

In this Policy reference to Somfy Group includes Somfy, Somfy Activités SA and any subsidiary legal entity of Somfy Activités SA.

This Policy informs you of the way in which your private data can be collected, stored, used and processed by Somfy and Somfy Activités SA, as Data Controllers of the processing carried out via the “Careers” space on the website  https://www.somfy-group.com/en-en/, via the https://careers.smartrecruiters.com/somfygroup/ website and via the Somfy recruitment website specific to the country in which you want to apply (i.e. https://careers.smartrecruiters.com/somfygroup/somfy-au)]  and the forms for applying for the various opportunities within the Somfy Group or any enquiry.

SmartRecruiters is intended to be Somfy’s sole recruitment tool. No application will be processed outside of this system (paper and e-mail applications will be automatically rejected). 

By applying to Somfy, you acknowledge and declare that you have read and agreed with this Privacy Policy and therefore agree that your data can be collected, stored used and processed by Somfy and other the legal entities of the Somfy Group for managing applications, recruitment, and employment within the Somfy Group, in accordance with this Privacy Policy. By providing your contact details, you agree that Somfy can contact you for recruitment purposes.

Our objective is to offer you the best opportunities within the Somfy Group.

 

II. Purposes of the processing

Somfy collects, stores, uses, and processes the personal data that you enter only as part of managing its recruitment process and its CV (Curriculum Vitae or Resume) database, also for directly informing you of new opportunities if you have created an alert, as defined hereunder (in article IV).

This data, in anonymous form, will also be able to be processed for statistical analysis and reporting purposes to assess the visit frequency of our websites and the recruitment cycle. 

In all cases, Somfy undertakes to comply with any applicable laws and regulations relating to privacy and personal data protection.

As a processing controller, Somfy undertakes, in all cases, to comply with the following two principles:

  • You are the sole owner of your data that we collect and process in relation to you,
  • Your personal data is processed in a transparent, confidential, and secure manner.

 

III. The data that Somfy collects and processes

The personal data relating to you that Somfy collects and processes is appropriate to the situation and to the job profile and limited to personal data that is necessary for assessing the suitability of your professional skills with the profile of the vacant posts.

To apply to an open position at Somfy, you must complete a form in which certain data are mandatory, and other data are optional.

Mandatory personal data in the form may include:

  • Identification/civil status data: First name, surname, electronic address,
  • Professional career data: answer to the question “are you employee of Somfy?”,
  • Availability

Optional personal data in the form may include:

  • Identification/civil status data: photo, title, postal address, phone details,
  • Professional career data: geographical mobility, language level, education, training, exam distinctions, diplomas, professional experience, skills, professional qualities,
  • Financial and economic information: salary level,
  • All other data that are in the documents you can attach to your application: curriculum vitae or resume, application letter.

Moreover, the information system may also collect the following data:

  • Connection data: IP address, log, web pages visited.

In any circumstances, Somfy is not seeking, collecting, or processing data that is sensitive (racial origin, ethnicity, political, philosophical, or religious opinion, health, or sexual orientations) to fill a post within the Somfy Group unless the law of a country makes it compulsory to do so. In this case, you will be informed and will have to expressly agree to it.

 

IV. Creating an alert to advise you of job offers

You can create an alert on the “Careers” page of our websites so that you can be advised of future professional opportunities available within the Somfy Group. To do this, complete a form with the following information:

  • Identification/civil status data: First name, surname, email address
  • Data relating to the post(s) searched for: keywords, position, level of experience, type of contract, location

This data is managed by the recruitment solution provider SmartRecruiters in accordance with its privacy policy available at the following address: https://www.smartrecruiters.com/legal/candidate-privacy-policy/

 

V. Description of the recruitment process

The recruitment process can be started in as:

  • an application for a specific offer (vacant post = open position),
  • a non-specific application (“spontaneous application” also called “general application”),
  • or even a recommendation from your professional network or colleagues with your consent.

In all cases, regardless of the method used for applying, you agree that your profile and personal data are included in our CV database and are visible and accessible to the Somfy Group recruiters. 

1/ Application for a specific offer

In response to an offer posted on our websites, you can apply by choosing to send your LinkedIn, Indeed or Smart profiles, uploading your CV or by manually completing the available form.

As you are applying for a job offer, you are providing your personal data to the Somfy Group.
It is your responsibility to ensure that the data you supply is true and up to date.

2/ Non-specific application

To make a non-specific application, you provide the Somfy Group with your personal data by clicking on “General Application” on our website https://careers.smartrecruiters.com/somfygroup/somfy-au and on the “I’m interested” link. You can then upload your CV or send your profile created on a public job board (like LinkedIn or Indeed for example) or your SmartProfile (proposed, made available and managed by the editor SmartRecruiters on your candidate Portal), or manually complete a form.

As you are making a non-specific application, you are providing your personal data to the Somfy Group. It is your responsibility to ensure that the data you supply is true and up to date.

3/ Recommendation from your professional network or colleagues

To share a job offer from Somfy with your network, click on the “Share this job” button: this will make the offer visible on your social and professional networks (LinkedIn, Facebook, Twitter for example, or by email).

You can also click on the “Refer a friend” button: this means the contact details, and/or the CV of a friend interested and qualified for the job will be sent to Somfy. It is your responsibility to ensure beforehand that this person agrees to their personal data being sent to the Somfy Group. The person suggested will be asked by email to confirm their interest in the job in question and to give his/her consent for the processing of his/her data by Somfy Group.

4/ Employment

If you are employed by Somfy, your personal data could be used as part of the employer-employee contractual relationship under the terms and conditions stipulated by the laws and regulations in force. This data can be transferred from the recruitment system to the Personnel Administration Department concerned for personnel management purposes.

 

VI. Recipients of the Personal Data

In all cases, the recruitment process is dealt with firstly by the Human Resources Departments, then the Recruiters and the Managers of the departments for which the jobs are vacant.

These Managers, as well as the Recruiters, may belong to various entities within the Somfy Group. Therefore, your data may be transferred and used within the Somfy Group in Australia as well as throughout the world if necessary.

Your personal data can also be sent to service providers with which Somfy works (for example: recruitment agency, recruitment test provider). These service providers will have access to your personal data only where it is strictly necessary for their tasks and undertake not to use your personal data for a purpose other than that requested by Somfy in accordance with this Privacy Policy. These service providers act only as Somfy’s subcontractors and will not share this information with third parties and will not use it for other purposes.

The management system for our recruitment process and CV database is hosted within the European Union. Processing of the data associated with this hosting will be done in accordance with applicable European data protection regulation.

You can oppose this by exercising your rights described below. In this case, you may not be able to access our services.

Your data can only be sent to public establishments or public authorities if the law requires it.

 

VII. Time period for retaining Personal Data

We retain your personal data used as part of our recruitment process and our CV database for the period necessary for managing your application and no longer than the limits provided for in the respective local regulations.

In all cases, the maximum period we retain your personal data so that we can contact you again, and which enables us to offer you other jobs which may be of interest to you, will be two years from the last response letter/email from us.

As for the log data, this will be retained for a maximum period of 1 year.

In case of recommendation (“Refer a friend” option), personal data (contact details and/or the CV) of the third party concerned will be automatically deleted after 30 days in the absence of his or her consent.

 

VIII. Your rights for opposition, correction, and removal

In accordance with applicable privacy and data protection regulation, you may have the right to access the personal data that relates to you, so that you can add to it, amend it, correct it, remove it, or oppose its processing on legitimate grounds.

To exercise this right, you must provide proof of your identity and state the purpose of your request by writing to one of the following addresses:

  • e-mail to]  privacy.au@somfy.com
  • postal letter to: Data Protection Officer, Somfy Pty Limited, Unit 20, 38-46 South Street, Rydalmere, NSW, 2116

 

IX. Security of the Personal Data collected

We use technical methods and security measures to protect your personal data and to prevent the destruction, loss or alteration, access, or unauthorized disclosure, or the accidental or illegal modification. The transfer of data between your local browser and our on-line recruitment system is encrypted via https.

Our employees who have access to your personal data undertake to keep it confidential.

Links to other websites:

The fact that we allow access to other websites via hypertext links does not make us responsible for the practices relating to personal data of these websites.

 

X. Automatic collection by cookies

1. What is a cookie?

A cookie is a small file (alphanumeric identifier) placed on your terminal (computer, tablet, or mobile device) by our websites[rm6] . It enables a link between a terminal and other information relating to your experience with our websites (such as the location, language, character size and other display preferences) for a certain time.

2. Why do we use cookies?

When you visit our websites or the Somfy Group’s web pages, cookies may be placed on your computer, mobile or tablet to facilitate and personalize your on-line experience, to provide you with a practical functionality and to save you time.

You can also refer to the usage policy of the cookies that may be presented to you by using the information banners.

You can accept or reject the cookies. If you choose to reject cookies, you risk not being able to use all the interactive functionalities of our websites and web pages.

In all other cases, the cookies stored on your terminal or other device are used to identify you for statistical purposes and will not be retained for more than thirteen (13) months. After this date, the data relating to visiting a website associated with a username will be destroyed or made anonymous.

 

XI. Contact

For any question regarding our Privacy Policy – Recruitment, please do not hesitate to contact us via our website, www.somfy-group.com , or by writing to us at the following address:

  •  Per e-mail to recruitment.au@somfy.com
  •  Per postal letter to SOMFY ACTIVITÉS SA – Recruitment Department, Personal Data Management, 50 Avenue du Nouveau Monde, 74300 Cluses.

You may also send any questions or requests relating to the protection of your personal data to our data protection officer at the following address: Data Protection Officer, Somfy Pty Limited, Unit 20, 38-46 South Street, Rydalmere NSW 2116 or privacy.au@somfy.com  

For further information, you can consult the Australian Information Commissioner (www.oaic.gov.au).

 

XII. Changes to this Policy

We may modify this Policy at any time without notice, except if such modifications contain substantial changes that may affect individuals’ rights under applicable privacy and data protection laws, in which case you will be notified of such changes by a prominent notice at the beginning of this Policy.

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